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Accounts Payable Clerk

Our Mission:
We realize that our patients make us the quality dental office that we are today. As a valued patient, you expect a higher standard of professional service and we take pride in providing just that. We want to satisfy each and every one of our patients that puts their trust in us.

Position Summary:

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Secures revenue by verifying and posting receipts and resolving discrepancies.

Duties and Responsibilities:

  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
  • Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
  • Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Protects organization's value by keeping information confidential.
  • Updates receivables by totaling unpaid invoices.
  • Maintains record history.
  • Resolves valid or authorized deductions by entering adjusting entries.
  • Resolves invalid or unauthorized deductions by following pending deductions procedures.

 

Experience: 

Minimum: 2 years of general accounts payable experience.     

Special Skills Required: Proficient with spreadsheet, database and word processing applications; proficient with QuickBooks program; data entry skills; good written and verbal communication, analytical, problem solving and decision making skills; ability to track budget expenses; detail oriented; ability to work independently.  

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